Reports → Month-end closes your month the way a bookkeeper would: it reads your ledger, works out what looks wrong or unfinished, and hands you a ranked list plus the month's headline figures. It's on the Business plan and up.
It never changes your books
Start here, because it's the whole design. Month-end posts nothing. It doesn't edit a transaction, doesn't create a journal, doesn't file anything and doesn't email your customers. Every item it gives you is something for you to look at and decide about. Where it suggests a journal, that suggestion stays a suggestion.
So there is no risk in running it. Nothing in your books can be different afterwards because you pressed a button on this page.
Run it yourself, before you trust it with anything
Press Run now and it closes the month you've chosen. It takes a few seconds.
- It works whether or not Autopilot is switched on. That's deliberate — you should be able to see exactly what it does before you let it run by itself.
- You can run any past month, up to twelve months back. Pick the month from the dropdown.
- You can Run again on a month you've already closed. It rebuilds the pack from your books as they are now, which is what you want after you've fixed a few of the findings.
Switching Autopilot on
Autopilot is off by default, for every company. Upgrading your plan does not switch it on — you switch it on, or nobody does.
- Click Turn autopilot on on the Month-end page.
- Fill in Email the pack to if you want it somewhere specific — your bookkeeper, your accountant, a shared inbox. Leave it blank and it goes to the owner's address.
- From then on, in the first few days of each new month, 360books builds the pack for the month that just ended and emails it. Once per month, per company.
- The email itself says, in as many words, that nothing was posted to your books.
Turning it off changes nothing else. You keep every pack you've already built, and Run now keeps working.
What it looks for
Each check is one specific thing that quietly makes your books wrong, and the pack tells you why it matters, not just that it happened.
| What it looks for | Why it matters |
|---|---|
| Invoices still in draft | The sale isn't in your revenue, and the customer has never been asked to pay |
| Supplier bills not approved | The cost isn't in your books, so this month's profit is overstated |
| Stock valuation not tying to the Inventory account | Your balance sheet and your shelves disagree |
| Items at negative stock | You've sold more than you captured buying — a supplier bill is missing |
| Stock sold with no cost against it | No cost of sales was posted, so the margin reads as 100% |
| Bank transactions not categorised | Money moved that the books don't explain, so the month isn't really closed |
| Possible duplicate bills | Same supplier, same amount, within a week of each other — usually captured twice |
| Expense accounts well above their recent average | Worth knowing why before it becomes the new normal |
| Goods delivered on a sales order but never invoiced | Money left on the table |
| Purchase orders received with no supplier bill | Stock was booked in but the cost is missing from the month |
| Money owed to you for over 90 days | The older a debt gets, the less of it you collect |
| The VAT control account moving the wrong way | Your VAT201 won't agree with the ledger, and SARS eventually notices |
| Stock written down during the month | A write-down is your judgement about what goods are now worth — worth agreeing before you close, and IFRS makes you reverse it if the value recovers |
| Stock that left without being sold | Taken for own use is a deemed supply under s18(1) and carries output VAT; a donation depends on the recipient. Check it before you file |
| A filed VAT201 that no longer matches your books | Something was posted into a period you'd already declared, so you owe SARS more or less than you told them. This one has a deadline attached — see when something lands in a period you've already filed |
Findings are ranked: the high-severity ones first, then by how much money is involved. So the top of the list is where your evening is best spent. Most findings carry a Go and look link straight to the screen where you'd fix it.
If nothing is out of place, it says so. A clean month is a real result.
The figures that come with it
Above the findings the pack carries the month in numbers:
- Revenue, and what revenue was last month.
- Cost of sales, gross margin and the margin percentage — with last month's percentage to compare against.
- Expenses and the profit or loss left after them.
- Cash movement for the month.
There's a plain-English summary at the top that reads the figures out loud: what came in, what it cost, whether margin moved, and how many things need attention.
The checks are arithmetic, not AI
Every check is a deterministic sum over your own ledger. It has to give the same answer every time, and it has to cost nothing to run, so none of the analysis is done by AI and none of it touches your monthly AI allowance. The pack is complete without any AI involved.
That also means it can only see what you've captured. It can't know about the supplier invoice still in your bakkie.
What it doesn't do
- It doesn't post, edit or reverse anything. Ever.
- It doesn't lock the month. You can still edit a closed month — re-run the pack afterwards and it reflects the change.
- It doesn't file anything with SARS. See SARS, VAT & tax for that.
- It doesn't chase your customers. Overdue reminders are a separate setting.
Where to go next on a finding
- Draft invoices and unissued sales — Sales & invoicing.
- Unapproved or duplicated bills — Purchases & bills.
- Stock that doesn't tie, negative stock or missing cost — Items & stock.
- Uncategorised bank lines — Banking & reconciliation.
- Old debt — the age analysis report breaks it down per customer.