Reports turn your transactions into the statements you (and your accountant and SARS) need. Every report reads from the same double-entry ledger, so it's always balanced.
The core financial statements
- Profit & Loss — income less expenses over a period; your profit. Tick Cost of sales on the costs that scale with sales (see Accounting setup) and the statement splits properly: revenue, cost of sales, gross profit with its margin percentage, then operating expenses down to net profit. The CSV export and the AFS pack follow the same shape.
- Balance Sheet — assets, liabilities and equity as at a date.
- Trial Balance — every account's debit/credit balance (proves the books balance).
- Cash Flow — a proper direct-method statement: operating, investing and financing, reconciling opening to closing cash.
- General Ledger — every posted transaction, by account.
Report date ranges default to your financial year, and you can change them. Only posted entries are included (drafts never leak in).
Age analysis — who owes what, and for how long
Reports → Age analysis is one page with two sides. Use the buttons at the top to switch between them:
- Customers owe me — your debtors, per customer.
- I owe suppliers — your creditors, per supplier.
Each row is split into buckets: not yet due, 1–30, 31–60, 61–90 and 90+ days. The buckets count from the due date, not the invoice date — so an invoice on 60-day terms isn't "60 days old", it's not late at all. "Not yet due" is money owed that hasn't gone past its date yet.
Two cards sit above the table: the total outstanding, and the total sitting over 60 days. Anything past 60 days is picked out in red in the table as well. That's on purpose — the older a debt gets, the less of it you ever collect, so the report puts the number you should worry about in front of you instead of leaving you to add up columns. On the supplier side the same figure is a different warning: suppliers you're that far behind with tend to stop supplying.
The as at date at the top is the date the ages are measured against — change it to see how far behind everything would be on a different day. Export CSV and Print both work, so it goes to your accountant or into a credit-control meeting as it is. Age analysis is available on every plan.
To chase what's overdue, see Orders, deliveries & credit control.
Closing the month
Reports → Month-end runs a full set of close checks over the month — draft invoices, unapproved bills, stock that doesn't tie, uncategorised bank lines, old debt and more — and gives you a ranked list with the month's headline figures. It reads your books and never posts to them. See Month-end close (Business plan and up).
Forward-looking reports
- Cash-flow forecast — a weekly projection off your current cash, expected invoice receipts, bills due, and active recurring invoices and bills. Anything already overdue lands in the first week rather than being quietly dropped.
- Cash-flow scenarios — "what if" versions of that same forecast, saved and compared side by side. Each one can delay what debtors pay, discount what you actually collect, add a recurring change like a hire, and drop in a one-off payment. The comparison shows the closing cash, the lowest point, and the week each scenario first goes negative — which is the only number most owners act on.
- A scenario delays and discounts only what customers pay you. It never assumes your suppliers will wait, because that is not a decision you get to make.
- Financial health (KPIs) — key ratios (margins, current ratio, etc.) with a consistent equity identity.
- Profitability by project — see Accounting setup → dimensions.
- Budgets — set a yearly plan per account and compare it to actuals. See Budgets (Business plan and up).
Where stock shows up
If you track stock, the Inventory line on your Balance Sheet is your stock valuation — the same figure shown as Stock on hand · balance-sheet value on the Items & stock page. They track each other, because every stock movement posts its own journal entry. The month-end close still checks that they agree — a manual journal posted straight to the Inventory account is the one thing that can pull them apart.
Your Profit & Loss changes shape too. Buying stock no longer appears as an expense; instead Cost of Sales appears when you invoice, which is what makes your gross profit meaningful. Stock written off in a count lands in Stock adjustments. See Items & stock.
Export
Any report can be exported to CSV/Excel for sharing or further analysis, and the SARS audit pack (Business plan and up) bundles reports and invoice PDFs into one zip.
Next: Month-end close →